Each vendor’s service will require a different set of details. Here’s a list of vendors and the contract details you’ll need. This list is not 100% of everything you’ll need so do some research online for a more detailed list.
Baker
- Delivery time of cake and contact information of baker/delivery service
- Cake flavors, fillings, number of tiers, decor
- Dietary restrictions/allergies that you want the baker to be aware of
- Number of people the cake will serve
- If a separate “top tier” will be supplied
Florist
- Number of bouquets, boutonnières, centerpieces, ceremony décor, etc…
- Set-up details
Music
- Number of, type and names of all musicians, especially if you requested specific people
- Start time and hours of service at the wedding
- Details of break times: number of, live or canned music played during breaks
Photographer/Videographer
- Name of photographer/videographer and any assistants
- Start time and hours of service at the wedding, including getting ready times
- Date of when proofs, album and video are due to you - both pre and post-edit drafts
- Details of service – type of film used, number of proofs, copies of albums, videos
